Safety Protocols

Hotel Protocols:

In order to maintain a safe and healthy environment, La Quinta Resort & Club has implemented new policies and procedures in accordance with CDC and local government COVID-19 guidelines. Visit their website for details or view the La Quinta Resort & Club COVID-19 Playbook for an overview of what you can expect during your stay.

HMP Global Protocols:

We’re Committed to Reconnecting as Safe as Possible

Throughout the COVID-19 pandemic, the focus at HMP Global has been the health and safety of our customers, staff, and communities. Vaccinations have reduced many of the COVID-19 guidelines/mandates regarding face masks, social distancing, and travel. In many states and cities, guidelines/mandates have been completely eliminated. 

As HMP Global moves forward with producing live meetings and conferences, we will continue to monitor the continually evolving guidance released by the United States Centers for Disease Control and Prevention (CDC), as well as all federal, state, and local government mandates, to provide an environment that is as safe as possible for all event participants. 


What is the West Coast Symposium's mask policy?

It is suggested, but not required, that fully vaccinated individuals wear a mask indoors for the West Coast Symposium. Unvaccinated participants are required to wear a mask. In addition, all HMP Global staff and third-party vendors will be required to wear a mask as well.

Will social distancing be implemented?

West Coast Symposium has limited the seating capacities in each room to allow for attendees to spread out when possible and provides some social distancing options. Please refrain from handshakes and embracing as an extra precaution and continue to follow all CDC guidelines. Consider using digital alternatives to share contact information. Ample hand sanitizer stations will be available; please wash your hands often, cover your cough or sneeze with a tissue or elbow, and stay home if you are sick.  

How will meeting rooms be set up?

Attendees can expect general theater seating with some social distancing options available to accommodate attendee comfort levels.

What cleaning protocols are being followed?

West Coast Symposium will work with the La Quinta Resort & Club to ensure daily, heightened cleaning and sanitizing regimen of all public spaces, meeting rooms, exhibit hall, and registration area. Hand sanitization stations will be placed strategically in high traffic areas such as meeting room foyers and the exhibit hall.

We will create and display highly visible signage related to keeping you as safe as possible and associated protocols throughout the hotel.

Palm Springs Area COVID-19 Guidelines & Information: 

Before traveling to Palm Springs, we encourage you to read up on the latest COVID-19 advisories. These sites are updated by governing bodies of the Palm Springs area and the state of California. We encourage you to check back on these frequently for updates. 

Visit Palm Springs COVID-19 Information 

California State COVID-19 Restrictions